[Bearess]

Its been nice the last few days, clear skies, and occasional beautiful snow, but it has been melting because of the sunny days. I think if it isnt WARM, it will at least be beautiful =) a good enough comprimize?

The other real positive is that if anyone is cold at any particular time they can go defrost inside the floor store. we will be selling the tastin tickets (or taking donations) inside as well as doing the silent auction in  there.

I am running out of time to get many more donations of items, but will start in again tuesday...I am off all week before the event from the looks of it, but that always remains to be seen=P I know Tom was working on getting things donated as well, what if any bread products do we need? and I am going to have to call Eddies market tomorrow and order whatever we need from them as well...I am working but ...will find the time. ( we have 100.00 to use there, any suggestions people)

THINK WARM!
Its been in the 50's daytime =)

[Bearess]

PS!
almost forgot, since nobody answered my questions about the checklist, and frankly I am concerned about that....
I went ahead and talked to David Sherman about using his mobile kitchen van. he said yes.

If you SEE this and have the time PLEASE go over the checklist and assure me that we have it covered !!!!! PLEASE!!!!

if not, we need to act fast to get it covered so our permits will be issued, and I can not begin to guess...


HELP!

And thanks =)

[Mike (AZBarbeque)]

Cindy,  I went over it, and I am pretty sure that Tom with Whiskey Ranch has all that covered, but I will get with him prior to the event and verify.  It's pretty much common with all the events we do.

[Bearess]

Thanks Mike, I called Tom tonight as well...I was just too nervous! He of course assured me that all was Ok, and we also have the mobile kitchen as well from the Salvation army=) (I dont think they will get silly about the sneeze gaurd...but who knows?)

One thing we agreed on heartily was the need for a general menu so that we can all focus on getting those specific items together. Tom will be putting that together early next week and I think posting it. We will then need to get going a list of who is bringing what so we can fill in the holes, and spend what donation monies we do get wisley.

Thank you all for the hand holding and reassurances =) I NEED them!

somehow I was thinking we were down to a single week...SHEWWW, glad to have that wrong 

LOL...

still, time is short, and it passes far too fast for my tastes! it will be here before we can believe it!

[Griln4u]

 Greetings from Cowpunchers CateringÖ Cindy & Bear, looks as though things are coming together well. I actually met Tom Duncan last week at the woodpile (Berry Bros.) and had a chance to chat about a few things. Here in no particular order is what we are willing and able to do. IF a comment is directed towards you specifically please let me know the answer.
1) Yes, Cowpunchers catering meets the requirements for the County Checklist.
2) Yes, we are willing to bring our smoker up as it could be used for a warmer if needed or even grill (looking for the final menu from Tom)
3) BUT, if it isnít going to be needed or used I will forgo hauling it and bring a trailer instead that could haul perhapsÖ
a) Wood that Tom & I were talking about at the woodpileÖ Tom needs to get some wood hauled up.
b) EZ ups Öwe have 2 additional 10 x 10 covers with sidings if needed.
c) Additional handwashing station
d) Tables? We have 2- 8í / 2-6í / 4-4í Are you going to try to create a seating area?
e) Beverage Container. We have several 10 gallon and several more 5 gallon Insulated Cambro containers for Coffee or HOT Chocolate service? 
4) Am I reading all this correctly? Is there going to be only ONE place in town that we are going to be selling BBQ? And all mobile kitchens will be there?
5) Phoenician Plumbing AKA Lisa & Larry Bostdorf will be coming up to help and have already given me a check for $60. (I told them for a case of Pork Butts) but it can be used for whateverÖ Sauce, buns, Rumplemintze ( to warm the servers )
6) Hours of operation?
7) Perhaps all the members that are coming up can make a couple gallons of their signature (own recipe) BBQ sauce so there is a variety to choose from?
What? What am I missingÖ?
9) Still need a generator? I think Phoenician Plumbing has a couple that could be used up there?
10) here is another thought too... Selling it to go by the pound... for someone that isnt hungry give them an option to take some home for dinner or even freeze it for the Superbowl... $8. per pound?

Warm regards
Bob & Jeri Lynn
Cowpunchers Catering & Western Events
1356 E. Cloud Rd.
Desert Hills AZ. 85086
623.363.4226

[Griln4u]

Just so your clear... Larry & Lisa will be there to help as well. I know that Lisa can boil a mean pot-o-water
Cindy, we will not be needing the guest room you offered. I didnt know at the time that other plans were in the works.. Thank you

[Bearess]

Hey Bob and Jeri Lynn!

You read that right, we will only be at the floor store parking lot, all of us =) We have great visibility from the road, and Pepsi is making us a banner to hang as well! I had not thought about making seating at all, do you think it would even get used? Its gunna probably be chilly, at the least ...hehehehe. The parking lot is 175' x 50', we have not yet checked to see if the power on the light pole works (BAD US) I do think we may want a generator. the hot drinks sound like a VERY good idea!

My goal this week is to nail down people who have verbally committed to $$ donations and find out what the $$ means. Today Shamrock foods called and offered $200.00 in kind meats!! YAHOO! and we do have $100.00 at Eddie's country store. the $$ from both Safeways up here are a mystery as well as from Walmart and neither so far have contacted salvation army...*grumble*

We will be serving from noon till we run out of food (or 6pm) WE will have live feed radio for a part if not all of it and the theatres have been flash advertizing between flicks. I will continue to pursue advertizing, I think that the chamber of commerce has us on the calendar as well.

the by the pound idea is a great one, but since we are not technically *selling* we will have a hard time dictating the price, I guess we can *suggest* that a donation of $20.00 or more can choose a pound of meat ...what does Tom think? I have never been a caterer =P lol

so far for the silent auction we have:

A DVD player
2 oil / lube etc changes
a mystery piece of furniture, I think it will be an oak rocker
something or several things from the casino!
hoping for more to step up...and working on gift certificates from some local eateries.

I am thinking that we get the big bulk hot dog packages that Safeway sells with our donation, we can get the buns donated by Holsum, and skip the burgers for pulled pork and chicken...what you think? the hot dogs I am speaking about are actually polish sausages and come in spicy and not...bigger than hot dogs, so more exciting hehehe...

the radio station was tossing about a live band and I need to follow up on that, no idea where that went if ANY where...

does everyone have a place to stay then?

Thank you guys SOOO much=) we spent Christmas eve with Dana, and she is very excited about the generosity, and the hope we are giving her =)

THANK YOU!!!!

[Bearess]

c) Additional handwashing station

***

David Sherman will be letting us use his mobile kitchen for the day, I understand its in a van...will that work for the washing station?

the floor store will let us use their facilities as well so we do not need to think about porta potties (sheeeww!)

if it is terribly cold for anyone we will be taking turns taking donations in the store, a chance to defrost, and the silent auction is in there as well...OH!!!
and I forgot, the floor store is donatiing 2 area rugs as well for the auction...and may decide to donate a portion of the days sales, that one is still out there...but not the rugs, those are IN!

now to get the floor plans ready for emailing to the city, health and fire departments =)

[Griln4u]

Out of my offer do you think we need?

Do you want me to try to get Larrys generator?
Hand washing set up is exactly what they are requiring.
Is shamrock going to donate the meat? I still donít get the ìin kindî stuff
If you need, We do have a shamrock account that can be used?
Want me to take over the HOT beverage thingy?  Hot chocolate by the glass?
WHAT?
I know you will have more info as it becomes availableÖ until then Ií


Bob

[Bearess]

Do you want me to try to get Larrys generator?

Yes Bob, Please if you can! =)

Hand washing set up is exactly what they are requiring.

OK then the mobile kitchen is a GOOD thing!

Is shamrock going to donate the meat? I still donít get the ìin kindî stuff

I dont get the *in kind* either, sadly everyone I need to talk to is OFF till the new year, and next week I have only wednesday off=( CRAPOLA! I dunno how I will finalize things, thank goodness Tom is calling the city, fire and health departments (right Tom? heheheh) I will try very very hard to get final answers on wed. I may have to do some phone calls from work (as if that is ever possible...)

If you need, We do have a shamrock account that can be used?

We are getting 200.00 worth of any kind of meats we want from shamrock. I think you have Pork butts Bob, right? I was going to ask for 200 in chickens, or polish sausages (the assortments on the menu)  Eddies is donating 100.oo in whatever we need, but I have to commit by Tuesday ... GADZOOKS, why did the whole world take off the week after Xmas? lol...I believe we have buns covered by Holsum, whatever we ask for he will try to get. Walmart and both Safeways are out there with nobody knows what...could be as bad as 10.00 each (GAH) or as good as ...well who knows, they all took off TOO! of course!

Want me to take over the HOT beverage thingy?  Hot chocolate by the glass?

Please do take over the hot stuff=) want us to get the supplies from Wally world or Safeway?
WHAT?
I know you will have more info as it becomes availableÖ until then Ií

Here is my take so far and I may be wrong.

Pepsi...5 broken cases donated
Holsum...breads
Eddies...100.00  of what we ask for but we need to let him know what SOON
Safeway... yes something, what we do not know (2 stores)
Walmart...?? Yes something, what again we do not know yet
Shamrock...200.00 in meats , we need to let them know what we want soon

I am hoping to get the multi pack sausages from safeway the supplies we may need and possibly sides and hot drink goods from Walmart, Chickens from Eddies and Shamrock, Butts By Bob, Buns By Holsum, 5 cases asst, cold soft drinks by Pepsi, mobile Kitchen by Salvation Army, Generator by Bobs buddies, BBQ accessories and rigs / tents /tables/ Bob and Tom.

I wish there was one of me that was not working, and also drove to get this done right.

we will have an event, it will be as good as a few short weeks can make it, and lots of loving caring people doing the best they can=)

did I miss any questions or answers Bob? Please tell me if there is anything I NEED to get done ASAP, other than what I know needs doing=)

Permits city/ health/ fire
donations clarified and followed thru by friday
donations for silent auction completed
shopping done by friday
EVENT!
(faint)
lol

Huggggsssss

[Bearess]

YAHOO!
yesterday I had some great successes!

SHamrock foods: 2 cases 5-1 dogs  (100)all beef & 288 chicken thighs (3 cases)
Eddies country market: 10 whole chickens
Hon-Dah Casino: 2 room nights and dinner for 2
Christophers gardens: 1 lot of bulbs
Pepsi: 1 banner and 5 broken cases
Bob and Jeri Lynn: 87 hot chocolates & 2 cases of pork butts he and Tom also got a cord of wood donated by berry bros
Holsum: buns, waiting to hear back if they can cover all of our needs
Bob's friend Larry will be bringing a generator!
AMy from power 97.5: live broadcast from noon till 3 pm
Tom is cooking and cryovacking lots of something!!! hehehehe and of course bringing up all of his gorgeous big rigs for us to work with!

past donations (just to keep current)
Floor store: 2 area rugs
Mountain Nissan: I DVD player
Mountain Fuller auto: 2 oil / lube rotation jobs
Bare tree store: a piece of furniture and possibly some help with what we need for foods
WME theatres: has been flashing up announcements before the movies and at intermissions

today I will nail down safeway(s) and Walmart!!! DAMMIT!! haha =) I will be asking if the bakerys will donate their day old buns to us for the day (and cakes etc) instead of the shelter, then resume as usual after sat.

hopefully the donations from Safeway and Walmart will cover condiments, and chips and beans and any extras we need!

YIPPIE YIPPIE YAHOO!

Thanks Guys and gals =)

I know Bob and Tom will be talking about what tables and chairs to bring etc...the forecast is for clear and cold, so bring gloves and hats and scarves if ya gots em!

[Bearess]

I just got off the phone with Safeway (s) they will be giving us all of the *day old* buns and cakes and several items that would have been marked down to give away prices like large cans of beans, they told me today (GAH!!!!) that I should have been calling the corporate office in Phoenix, of course now its too late, hind sight and all that...they say they already gave Dana 300.00 and thats awesome =)

She did also give me the #'s for Coke and Keebler and frito lay with more to follow, we are gunna be busy picking up things friday =) seems that Coke will set up a beverage cart for a minimal fee and serve all day (she thinks $30.00) YAHOO!
just in: 100.00 from Walmart. I am thinking plates, cups, silverware, and condimants. (Beans?)

=D

[Bearess]

I will update you at the end of the day=)

I think we will get chips and stuff yet!

and possibly cups from coke and  pepsi....

[Bearess]

12 cases from Coke, and their Special events trailer!! they will also supply 12 oz cups for cold beverages.

we have a Value certificate that will be finalized from Hatch motors, and something from pinetop motorsports (yet TBD) he just just just got back from vacation so will let me know later today. did I mention 100.00 from Walmart?
I am trying to get what we NEED to buy (condiments , hot cups, plates...) down to a minimum.

lookin good =)

[Crash]

Bearess,
  We have a 50$ gift card that we would like to send to you for the family or for the  silent auction.  Please email me at rldejournett@kbhome.com or crash55r@cox.net with an address for us to send it to. I would like to get this in the mail ASAP (tomorrow), as we know time is of the essence.  God Bless!

Crash
VRM Pit Crew